One can effectively help companies’ R&D project management team to double the efficiency. Specifically, how to help enterprises to improve collaboration and work efficiency? It is mainly reflected in the following aspects:

1. Assist projects in setting clear goals and tasks: Setting goals is the first and most important step in any project. If goals and tasks are uncertain and ambiguous from the start, everyone will understand them in their own way, leading to arguments and errors. So managers need to be SMART in goal-setting — Specific, Measurable, Attainable, Relevant and time-bound. In specific tasks, project management software can be used to clearly describe the various attributes of the task, and achieve the transparency of the task information, so that everyone has a consensus on the task, reduce bickering. For example, ONES Project, you can customize configuration properties as much as you want. And because everyone can see the mission information, once there is any ambiguity, we can timely communicate.

ONES Project

Prioritize according to Your Goals. On a daily basis, email reviews, unscheduled seminars, office conversations, and daily meetings take up most of your work time. Worse, many members “love” it because it’s so easy to get things done. So at the beginning of task assignment, it’s important to prioritize tasks and make sure that people start working on the most important tasks. Priorities must be set according to the team’s goals so that all members are on the same page and at the same pace to maximize the effectiveness of their work.

ONES Project Task priority setting and reminders

Only when resources are properly allocated can a team achieve the best results. In addition to resource allocation, special attention should also be paid to prevent job burnout of members. The most direct way is to check the working hours of members. We use the TIME report of ONES to quantify resource input.

ONES Resource Management

A transparent work environment can build trust between managers and team members, leading to a better working atmosphere and more creative team members. When members have a high visibility of a project information, and also know the role of themselves and other members in the project, they can cultivate the sense of responsibility and mutual trust among members, which can effectively improve the work efficiency of the team. To keep information transparent within your team, use project management tools such as kanban, Gantt charts, burn down charts, etc. We use THE ONES system. In addition to the visualization of the project, there is strict permission management, more orderly division of labor, and more secure information.

The ONES Project gantt chart

ONES Project Agile Kanban

The ONES enterprise development management tools include ONES Project (Project schedule management), ONES Plan (Project set management), ONES Wiki (knowledge base management), ONES TestCase (TestCase and test Plan management), and ONES Pipelline (Continuous Integration and Delivery Management) and other professional R & D management collaboration tools, this product matrix throughout the whole R & D process, promote engineers and product development of various roles of the team to carry out good collaboration, improve personal creativity and team efficiency, thereby improving the quality of product delivery, help enterprises better and faster product release.

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