Archives work has important significance to enterprise development, the traditional paper files will be in the special archives preservation, sometimes category a, search process will become tedious, the applicant takes charge of examination and approval, and then the article with the examination and approval for archives, head of the confirmation, and then help in further assistance through, and then to the corresponding place to find, this operating mode, It is not only a waste of time, but also a decrease in work efficiency.
With the widespread application of paperless office system, it is possible to convert trivial paper into electronic form in the file management module of OA system.
Take innate creative OA system as an example, file management add new files, files access, borrowing approval, file categories, they are how to realize the file work to Jane heavy?
1. Create a new file
Generally speaking, new files in the OA system have the authority to set, the archive manager is responsible for the establishment, can set their own storage period, storage location, convenient for daily office management, such as contract files, employee files and so on.
2. File search
The archives of OA system are open to relevant personnel, for example, important files can only be accessed by direct leaders. The archives that can be made public can only be consulted after being approved by the audit personnel.
The file inquiry includes four modules: file inquiry, waiting for borrowing, borrowed file and returned file. Public archives and their categories can be known through file query. If someone borrows files, the borrower can be queried in the module of borrowed files and recorded in OA system.
When many people look up the same file at the same time, they can register and queue up in the waiting for borrowing. In this simple way, employees will not have conflicts due to not seeing the file in time. The files have been returned so that managers have a track record to follow and have changed the cumbersome model of archivists.
3. Borrowing and approval
Borrowing files is not just about submitting the application, but waiting for the approval of the examiners. Whether the approval is passed or not, it will be reflected in the “Approved” module, and after the approval, it will be displayed in the column of “Borrowed”.
“Archive Overview” is to browse all approved files, including all files waiting for approval, approved and lent. By querying the file number, file name and application period, you can clearly see the applicant, application date, approver, approval date, current status, operation and other modes in the file.
Born creative OA software! Professional oa office software open source service provider, using PHP +mysql open source language, has been committed to the application management software grass-roots research and development, now has launched enterprise, group, saas and other application platforms! Moreover, the enterprise operation and management platform of Innate Creative OA can also adjust the price of the purchase system by adding or removing functional modules to meet the office needs of different enterprises.