As a note-taking tool, OneNote is also a member of Office suite. The most important feature of OneNote is that it synchronizes all terminals and provides free 5G space on Microsoft’s One Drive
OneNote uses the OneDrive space and creates a file at its storage location that the editor thinks is a web page.
This is a shortcut key for Windows:
For Mac, see:
Type and edit notes
| Operations performed | A shortcut |
|---|---|
| Open a new OneNote window. | Ctrl + M |
| Open a small OneNote window to create a note. | Ctrl + Shift + M Windows + Alt + N |
| Fixed the OneNote window. | Ctrl + Alt + D |
| Undo the last action. | Ctrl + Z |
| Resume the last operation. | Ctrl + Y |
Select all items on the current page.Note: Press Ctrl+A multiple times to increase the selection range. |
Ctrl+A |
| Cut the selected text or item. | Ctrl + X |
| Copies the selected text or item to the clipboard. | Ctrl + C |
| Paste the contents of the clipboard. | Ctrl + V |
| Move to the beginning of the row. | Home |
| Move to the end of the line. | End |
| Move one character to the left. | please |
| Move one character to the right. | – |
| Move a word to the left. | Ctrl + please |
| Move a word to the right. | Ctrl + – |
| Deletes a character to the left. | Backspace |
| Deletes a character to the right. | Delete |
| Delete a word to the left. | Ctrl + Backspace |
| Delete a word to the right. | Ctrl + Delete |
| Insert a newline character without starting a new paragraph. | Shift + Enter |
| Check spelling. | F7 |
| Opens a thesaurus for the currently selected word. | Shift + F7 |
| Open any notes that are currently in focus, TAB or any other object context menu. |
Shift + F10 |
| When the Information bar is displayed at the top of the page, perform the recommended actions. | Ctrl + Shift + W |
Save the changes. Note: If OneNote is running, the system will automatically save the notes every time you change them. Therefore, there is no need to save notes manually.
Format notes
| Operations performed | A shortcut |
|---|---|
| Highlights the selected text. | Ctrl + Shift + H Ctrl + Alt + H |
| Insert links. | Ctrl + K |
| Copies the format of the selected text (format brush). | Ctrl + Shift + C |
| Pastes the format to the selected text (format brush). | Ctrl + Shift + V |
Open a link.Note: The cursor must be placed anywhere in the formatted link text. |
Enter |
| Applies or removes bold formatting to the selected text. | Ctrl + B |
| Applies or removes italic formatting to the selected text. | Ctrl + I |
| Apply or remove underscores to the selected text. | Ctrl + U |
| Apply or delete the strikeout to the selected text. | Ctrl + (-) |
| Applies or removes superscript formatting to the selected text. | Ctrl + Shift + (=) |
| Applies or deletes subscript formatting to the selected text. | Ctrl + = |
| Applies or removes the bulleted list format to the selected paragraph. | Ctrl +. |
| Applies the numbered list format to the selected paragraph or removes the numbered list format from the selected paragraph. | Ctrl + / |
| Apply the “Title 1” style to the current note. | Ctrl + Alt + 1 |
| Apply the “Title 2” style to the current note. | Ctrl + Alt + 2 |
| Apply the “Heading 3” style to the current note. | Ctrl + Alt + 3 |
| Apply the “Heading 4” style to the current note. | Ctrl + Alt + 4 |
| Apply the “Heading 5” style to the current note. | Ctrl + Alt + 5 |
| Apply the “Title 6” style to the current note. | Ctrl + Alt + 6 |
| Apply the body style to the current note. | Ctrl + Shift + N |
| The left paragraph is indented. | Alt + Shift + → |
| Unindent the left paragraph. | Alt + Shift + ← |
| Right-align the selected paragraph. | Ctrl + R |
| Left-align the selected paragraph. | Ctrl + L |
| Increases the font size of the selected text. | Ctrl + Shift + > |
| Reduces the font size of the selected text. | Ctrl + Shift + < |
| Clears all formats applied to the selected text. | Ctrl + Shift + N |
| Shows or hides the reference line on the current page. | Ctrl + Shift + R |
Add items to the page
| Operations performed | A shortcut |
|---|---|
| Inserts a document or file on the current page. | Alt + N, F |
| Insert a document or file as a printout on the current page. | Alt + N, O |
| Shows or hides the document printout on the current page (When running OneNote in “high contrast” mode). |
Alt + Shift + P |
| Insert a picture from the file. | Alt + N, P |
| Insert a picture from a scanner or camera. | Alt + N, S |
Insert screen clipNote: The OneNote icon must be in the Windows taskbarThe notification area on the far right is active. |
Windows + Shift + S |
| Insert the current date. | Alt + Shift + D |
| Insert the current date and time. | Alt + Shift + F |
| Insert the current time. | Alt + Shift + T |
| Insert a newline character. | Shift + Enter |
| Begin a mathematical equation or convert the selected text to a mathematical equation. | Alt + (=) |
| Insert euro (€) symbol. | Ctrl + Alt + E |
| Create a table by adding a second column to the text you have typed. | Tab |
| Create another column in a table with only one row. | Tab |
Create another row when it is in the last cell of the table.Note: Press Enter again to complete the table. |
Enter |
| Creates a row under the current row in the table. | Ctrl + Enter |
| Create another paragraph in the same cell in the table. | Alt + Enter |
| Creates a column to the right of the current column in the table. | Ctrl + Alt + R | |
| Creates a row above the current row in the table (when the cursor is at the beginning of any row). | Enter |
| Deletes the current empty row in the table when the cursor is at the beginning of the row. | Del (Press twice) |
Common shortcuts
| Operations performed | A shortcut |
|---|---|
| Focus on the current partition. | Ctrl + Shift + G |
| Open the context menu. | Shift + F10 |
| Adds a new page at the end of the selected partition. | Ctrl + N |
| Open your notebook. | Ctrl + O |
| Switch to another notebook on the Navigation bar. | Ctrl + G Then press down or up to select another notebook, And then press Enter |
| Create a new partition. | Ctrl + T |
| Create a new page of the same level under the current page TAB. | Ctrl + Alt + N |
| Creates a new subpage under the current page. | Ctrl + Alt + Shift + N |
| Enable or disable the full-page view. | F11 |
| Focus on the current page TAB. | Ctrl + Alt + G |
| Move or copy the current page. | Ctrl + Alt + M |
| Select the current page. | Ctrl + Shift + A |
| Jump to the page title and select it. | Ctrl + Shift + T |
| Open the search box and search for all laptops currently open. | Ctrl + E |
Navigation OneNote for Windows 10 using only the keyboard
| Operations performed | A shortcut |
|---|---|
| Jump between tabs, navigation panes, and page canvas. | F6 |
| Move to the ribbon on the TAB. | left |
| Move between options on the ribbon. | please – |
| Executes the currently selected option. | Enter |
| Move between tabs. | please – |
| Move between items on the main menu bar. | Tab Shift + Tab |
| Open functional areas. | Alt |
| Open the Start TAB. | Alt + H |
| Open the Insert TAB. | Alt + N |
| Open the “Drawing” TAB. | Alt + D |
| Open the View TAB. | Alt + W |
Search notes
| Operations performed | A shortcut |
|---|---|
| Move the insertion point to the Search box to search all notebooks. | Ctrl + E |
| Preview the next result while searching all laptops. | left |
| While searching all notebooks, go to the selected results and abandon the search. | Enter |
| Change the search scope. | Ctrl + E, Tab, space |
| Open the Search Results pane. | After searching, press Alt + O |
Search only the current page.Note: You can toggle between searching all locations and searching only the current page at any time by pressing Ctrl + E, Ctrl + F. |
Ctrl + F |
| When searching the current page, move to the next result. | Enter F3 |
| Moves to the previous result while searching the current page. | Shift + F3 |
| Abandon the search and return to the page. | Esc |
Use notebooks and partitions
| Operations performed | A shortcut |
|---|---|
| Open OneNote. | Windows + Shift +N |
| Open a notebook. | Ctrl + O |
| “Send to OneNote” tool | Windows + N |
| Create a new partition. | Ctrl + T |
| Open the partition. | Ctrl + Alt + Shift + O |
| Go to the next section. | Ctrl + Tab |
| Go to the next section. | Ctrl + Shift + Tab |
| Go to the next page in the partition. | Ctrl + Page Down |
| Go to the previous page in the partition. | Ctrl + Page Up |
| Go to the first page in the partition. | Alt + Home |
| Go to the last page in the partition. | Alt + End |
| Go to the first page in the currently visible set of page tabs. | Alt + Page Up |
| Go to the last page in the currently visible set of page tabs. | Alt + Page Down |
| Move or copy the current page. | Ctrl + Alt + M |
| Focus on the current page TAB. | Ctrl + Alt + G |
| Select the current page TAB. | Ctrl + Shift + A |
| Focus on the current partition TAB. | Ctrl + Shift + G |
| Move the current partition. | Ctrl + Shift + G Then press Shift + F10, M |
| Switch to another notebook on the navigation bar. | Ctrl + G, Then press down or up to select another notebook and press Enter. |
The labels
| Operations performed | A shortcut |
|---|---|
| Apply, mark, or clear the todo tag. | Ctrl + 1 |
| Apply or clear the Important flag. | Ctrl + 2 |
| Apply or clear the problem flag. | Ctrl + 3 |
| Apply or clear the “follow-up” tag. | Ctrl + 4 |
| Apply or clear the “Define” tag. | Ctrl + 5 |
| Apply or clear custom tags. | Ctrl + 6 |
| Apply or clear custom tags. | Ctrl + 7 |
| Apply or clear custom tags. | Ctrl + 8 |
| Apply or clear custom tags. | Ctrl + 9 |
| Deletes all note marks in the selected note. | Ctrl + 0 |
Specifying language Settings
| Operations performed | A shortcut |
|---|---|
| Displayed by level 1. | Alt + Shift + 1 |
| Expand to level 2. | Alt + Shift + 2 |
| Expand to level 3. | Alt + Shift + 3 |
| Expand to level 4. | Alt + Shift + 4 |
| Expand to level 5. | Alt + Shift + 5 |
| Expand to level 6. | Alt + Shift + 6 |
| Expand to level 7. | Alt + Shift + 7 |
| Expand to level 8. | Alt + Shift + 8 |
| Expand to level 9. | Alt + Shift + 9 |
| Expand all levels. | Alt + Shift + 0 |
| Increase the indentation by one level. | Tab |
| Reduce the indentation by one level. | Shift + Tab |
| Expand the outline of the fold. | Alt + Shift + (+) |
| Outline of a fold expansion. | Alt + Shift + (-) |
Specifying language Settings
| Operations performed | A shortcut |
|---|---|
| Sets the writing direction from left to right. | Ctrl + left Shift |
| Sets the writing direction from right to left. | Ctrl + right Shift |
| Increases indentation by one level in right-to-left text. | Tab |
| Reduces indentation by one level in text from right to left. | Shift + Tab |
Organize and manage notebooks -> Use pages and notes
| Operations performed | A shortcut |
|---|---|
| Enable or disable the full-page view. | F11 |
| Open a new OneNote window. | Ctrl + M |
| Open a small OneNote window to create a note. | Ctrl + Shift + M |
| Expand or collapse tabs for a page group. | Ctrl + Shift + * |
| Prints the current page. | Ctrl + P |
| Adds a new page at the end of the selected partition. | Ctrl + N |
| Increases the width of the page TAB bar. | Ctrl + Shift + [ |
| Reduce the width of the page TAB bar. | Ctrl + Shift + ] |
| Create a new page at the same level below the current page. | Ctrl + Alt + N |
| Reduces the indentation level of TAB labels on the current page. | Ctrl + Alt + [ |
| Increases the indentation level of the current page TAB TAB. | Ctrl + Alt + ] |
| Creates a new subpage under the current page. | Ctrl + Shift + Alt + N |
Select the current page.If the selected page is part of A group, press Ctrl+A to select all pages in the group. |
Ctrl + Shift + A |
| Move up the selected page TAB. | Alt + Shift + ↑ |
| Move down the selected page TAB. | Alt + Shift + ↓ |
| Move the insertion point to the page title. | Ctrl + Shift + T |
| Go to the first page in the currently visible set of page tabs. | Alt + Page Up |
| Go to the last page in the currently visible set of page tabs. | Alt + Page Down |
| Scroll up in the current page. | Page Up |
| Scroll down on the current page. | Page Down |
| Scroll to the top of the current page. | Ctrl + Home |
| Scroll to the bottom of the current page. | Ctrl + End |
| Go to the next paragraph. | Ctrl + write |
| Go to the preceding paragraph. | Ctrl + left |
| Go to the next note container. | Alt + left |
| Zoom in. | Alt + Ctrl + (+) (on numeric keypad) Alt + Ctrl + Shift + (+) |
| Narrow. | Alt + Ctrl + (-) (on numeric keypad) Alt + Ctrl + Shift + (-) |
Select notes and objects
| Operations performed | A shortcut |
|---|---|
Select all items on the current page.Press Ctrl + A multiple times to increase the selection. |
Ctrl + A |
| Select to the end of the line. | Shift + End |
| Select the entire line (when the cursor is at the beginning of the line). | Shift + left |
| Jump to the title of the page and select it. | Ctrl + Shift + T |
| Deselect the selected outline or page. | Esc |
| Moves the current paragraph or selected paragraphs up. | Alt + Shift + ↑ |
| Moves the current paragraph or selected paragraphs down. | Alt + Shift + ↓ |
| Moves the current paragraph or selected paragraphs to the left (to reduce indentation). | Alt + Shift + ← |
| Moves the current paragraph or selected paragraphs to the right (increasing indentation). | Alt + Shift + → |
| Select the current paragraph and its subordinate paragraphs. | Ctrl + Shift + (-) |
| Deletes the selected note or object. | Delete |
| Returns the previous page of the visit. | Alt + please |
| Go ahead to the next page of the visit. | Alt + – |
| Stops playing the selected audio or video record. | Ctrl + Alt + P Ctrl + Alt + S |
| Rewind the current audio or video recording for a few seconds. | Ctrl + Alt + Y |
| Fast forward the current audio or video recording by a few seconds. | Ctrl + Alt + U |
Sharing notes
| Operations performed | A shortcut |
|---|---|
| Use email to send the selected page. | Ctrl + Shift + E |
Share notes with other programs
| Operations performed | A shortcut |
|---|---|
| Use email to send the selected page. | Ctrl + Shift + E |
| Creates a “Today “Outlook task from the currently selected note. | Ctrl + Shift + 1 |
| Creates a “Tomorrow “Outlook task from the currently selected note. | Ctrl + Shift + 2 |
| Creates a “This Week “Outlook task from the currently selected notes. | Ctrl + Shift + 3 |
| Creates a “Next Week “Outlook task from the currently selected note. | Ctrl + Shift + 4 |
| Creates a “dateless “Outlook task from the currently selected note. | Ctrl + Shift + 5 |
| Opens the Selected Outlook task. | Ctrl + Shift + K |
| Mark the selected Outlook task as completed. | Ctrl + Shift + 9 |
| Deletes the selected Outlook task. | Ctrl + Shift + 0 |
| Synchronize changes in the currently shared notebook. | Shift + F9 |
| Synchronize changes across all shared notebooks. | F9 |
| Marks the current page as “unread”. | Ctrl + Q |